Every event planner would tell you that corporate or community event planning can be a minefield. But as the stress may sometimes push you to the breaking point, the reward of pulling off a successful event would most likely take you on a high like never before.
Nobody can resist attending an event in the perfect location with loads of excitement, fun, and entertainment! Here are the essential factors to consider when planning and pulling off an event:
Create and Stick to a Budget
Unless you have an infinite budget, you must set a target budget and a budget ceiling. Your budget will now govern all of your decisions from here on. Without this in mind, your event’s costs might soon balloon.
List It All Down
If there’s anything you’ll need, it’ll be a list. To determine the necessary necessities for a successful event, you must write it down into a checklist. For example, a stage may be required if you are hosting a live music event. If you envision a location with city views, note it down. Simply put, make sure to take note of everything you want the event to include.
Determine Your Zones of Adaptability
After determining what’s absolutely necessary for your event, be as flexible as possible with your secondary choices. Furthermore, location and date flexibility may enable you to save money on your event budget. For example, many venues charge a higher price for Saturday events than for Sunday activities.
Venuemob or Halls For Hire
Make use of all available resources. Step out of your comfort zone and find hidden treasures in online sources, blogs, periodicals, local markets, etc. Moreover, use a free third-party website, such as Venuemob, to expand the number of potential guests, save time, and receive the best pricing. Again, the options could be limitless! You just have to be resourceful.
The More Options and Alternatives, the Better
As a prospective customer or event planner, it’s essential to keep your options open. You can do this by contacting numerous places. Enquiries are absolutely free, and they ensure that you get the best possible bargain for your event. After all, there would be no strings attached until you’ve finalised your supplier.
Prioritise Ocular and Site Visits
Some photographs do not give you a thousand words. When you visit a location, you may observe how desolate, dusty, or unattractive the surroundings are. While location photos appear uninteresting, there’s nothing quite like seeing it in person. You won’t know its true beauty unless you conduct a site visit.
Have Fun and Take Risks
Examine how the venue’s staff interacts with you before and throughout the inspection. Do you receive voicemail? Did they make any unique plans for your proposal or site visit? Collaborate with organisations that actually want to work with you, not simply for your money.
Be Attentive to the Specifics
Sometimes, it’s all about the details. Small touches may make or break an occasion. Consider the predicted number of customers in relation to the number of restrooms. Consider the season and whether the air conditioner can cool space to 35 degrees Fahrenheit. Again, even the most minor details make or break an event regarding location selection.
Conclusion
There are many factors to consider in venue selection but there’s nothing like mixing pleasure with business, so don’t hesitate to enjoy the process no matter what. Reimagine your proposed event again and again, and take risks now and then. Follow your gut, but find the middle ground and keep things practical and feasible for everybody. This way, you can achieve the event of your dreams in the ideal location and have fun with everybody involved!
Are you looking for venues for hire in Brisbane? Unidus Community & Conference Centre is a multi-purpose function hall located on Brisbane’s southside. We host large and small events throughout the year—perfect for anyone looking for accessible and affordable event locations. Give us a call today and make your reservation!