Every event is unique and should be treated as such. No two events are the same, so each one deserves its unique approach. Whether it’s a small, intimate gathering or a large, lavish affair, every event should be given the attention it deserves.
This is why it is important to consider a venue that caters to each event’s needs. Function rooms can make or break an event. It is important to choose a function room that is appropriate for the type of event you are hosting
Choosing the perfect function room for your event can be overwhelming. With numerous important factors to consider, such as the room’s capacity, venue accessibility, and the available services & amenities, it can be a challenging task.
Size of the Function Room
When selecting a venue for your event, the size of the function room is crucial. It’s essential to ensure the room can comfortably accommodate all your guests. For larger events, consider renting a banquet hall or conference centre, as these venues typically offer rooms of various sizes. Additionally, factor in the space needed for any planned activities or entertainment, for example, dance floor, or stage for bands etc.
Food and Catering
When choosing a venue for your event, you’ll also need to consider the food and catering options. Many venues will have in-house catering services that you can use. However, you might prefer to bring in an outside caterer if you have specific dietary requirements, cultural food preferences, or budget concerns.
It’s important to discuss the food and catering options with the venue in advance to ensure the overall success of your event. When sourcing an external caterer, experience is the key when it comes to food catering so that you can make sure everything is taken care of before the event. This can be a great option if you’re on a budget or have specific dietary requirements for your guests. You should choose a caterer who has a proven track record of successfully catering similar types of events. For instance, if you’re planning a wedding, look for caterers with extensive experience in wedding catering. This ensures they are familiar with the specific needs and expectations of such events.
By thoroughly evaluating your caterer, whether in-house or external, you can ensure that the food will be delicious and the service impeccable, contributing to a successful event.
Venue Accessibility
One of the key considerations when choosing a venue is its accessibility for your guests. If you’re hosting a large event, you’ll need to ensure the venue is accessible for everyone, even those with disabilities. Some questions to keep in mind when evaluating venue accessibility are, will most of the guests be driving? If so, is there ample parking onsite? If not many parking options are available, is the venue within walking distance to public transportation?
When choosing a place to host your event, you should consider the venue’s location. You may need to provide transportation for your guests in a remote location. Alternatively, if it’s in a busy city centre, you’ll need to ensure that public transportation is available. It’s also important to ensure that the venue is handicap accessible. This includes things like ramps, elevators, and wide doorways.
Available Parking
Parking can be a major concern when hosting an event, particularly if the venue is in a busy area. It’s important to ensure there is ample parking available for all your guests and that it is easily accessible. Some venues offer on-site parking, while others may require guests to find street parking. For larger events, you might need to consider providing valet parking. While this can be a valuable convenience for your guests, it will also increase the overall cost of the event.
Security Considerations
When hosting an event, it’s essential to consider security, especially if you expect a large crowd. Ensure the venue is secure and has sufficient security personnel to manage any issues. Additionally, having an emergency security plan is advisable, including evacuation procedures and contacting emergency services. Event venues typically have standard security plans that you can review when narrowing down your options. If you’re hosting a large event, you may also request additional security measures as needed.
Conclusion
Many things go into making a perfect event, but choosing the right venue and function room is one of the most critical factors. The room can make all the difference in terms of atmosphere and overall experience. By following these 5 tips, you can be sure to choose a function room that will make your event one to remember.
Unidus offers function room hire in Brisbane that is perfect for any type of event. We have a variety of sizes and styles to choose from, so you can find the perfect space for your needs, whether business meetings, cocktail parties, award ceremonies or weddings. Let us take care of the venue so you can focus on enjoying your event! Book an appointment with us today!
Once you’ve locked in your room hire, check our article on 5 things to remember when promoting your event.
