Finding the right conference centre is difficult, and the choices you have to make can be bewildering.
When choosing a conference centre, the first thing to consider is the physical location. You want your guests to be as comfortable as possible, so you’ll have to have access to everything you’ll need.
Here are five factors that are important to consider when choosing a conference centre.
1) Wi-Fi Accommodations
A lot of people think that when they’re booking a conference centre, they’ll have the facility’s Wi-Fi. However, this isn’t a given.
To best understand the scenario, let’s say that you’re hosting an event for 200 people. Each person has their own laptop and/or phone, and since you’re hosting the event at a conference centre, you expect that the facility has Wi-Fi. You’re going to need power to run all those computers, and you’ll also need space to set them up.
2) Seating Arrangements
When planning events, the first thing you have to do is have a guest list. If all your guests are going to be using laptops, you don’t really have to worry about seating. However, if you’re expecting guests to be using laptops and holding meetings, you’ll need seating that can separate groups.
There are different ways that you can arrange your seating and your space for a conference. Some conference centres might have room for everyone to sit at tables and chairs, and others might have everyone sit in chairs arranged in a circle.
Location can be important for a few different reasons. First, you want to be able to access everything you need to host an event. It can be a long wait for your guests to get to the convention centre, so it’s important to be close to the location of the event.
You also need to be prepared for the weather. If you’re holding an outdoor event, you’ll have to have a space indoors that can work as a back-up. You also need to consider traffic and parking.
4) Efficient Staff
Who you select to staff your conference is just as important as who you select to attend your conference. You want a conference centre that has the experience and flexibility to work with you on all your demands.
If it’s your first time using a conference centre, you’ll want to make sure you have excellent customer service so that you can be confident everything will go as smoothly as possible.
Cost can be one of the most difficult factors to assess. The last thing you need to worry about is pricing, but it’s important to remember that a cheap price isn’t always a good deal.
A good rule of thumb for finding the right price for a conference centre is to look at the cost per person. If you can get a good price on a conference that has everything you need, you’ll be in good shape.
A good way to find a great conference centre is to look at reviews online.
With so many factors to consider, it can be difficult to organise an event. Choosing a conference centre is just one part of the planning process. In the end, you just want to be sure you’ve chosen a centre that will give you everything you need and make sure your guests are comfortable and happy.
Find the perfect venue for your next conference with Unidus. We are a conference centre in Brisbane where you can host any corporate events or get-togethers. Get in touch with us today to learn how.