Organising a conference can be a daunting task. However, once you have delegated the tasks to different team members, you will find that it is a lot easier than you imagined.
Here are some tips to help you organise your conference quickly, easily and successfully.
1. Get Your Team Ready
Organising a conference is a lot easier with a team of people behind you. You don’t have to do everything yourself; you can delegate tasks to the right people. Get your team on board with the project and have them help you with the organisation. A team effort will help you juggle tasks better and work more effectively. It is easier to delegate tasks to other team members, especially if they are passionate about the same things as you.
2. Consider Your Budget
A conference is not a cheap event to host. You will need to find a venue, organise catering, entertainment and decorations. But, by planning your budget carefully, you will find that you can still host a great event without having to break the bank.
3. Set Goals
By setting clear goals for your conference, you will be able to have a clear idea of what you want it to achieve. Goals should help you with the planning process, making it easier to plan the right services and activities for your delegates. From developing the theme and deciding on the right speakers, to choosing the right venue, all these things will be easier if you have set goals, as they will help you plan effectively.
4. List Event Stakeholders
Who is going to be there at your event? Make sure you have their contact details so that you can stay in touch with them. This also means that you can keep in touch after your event to see if they were satisfied with your event.
5. Choose the Right Venue
The venue you choose will not only determine how your event will go but will also affect how much it costs. You need to consider a few things before you choose a venue; the number of people who will attend the event, how comfortable they will be, how much you are willing to spend and how many features you want the venue to have. Once you have thought about these things, you will find it easier to choose the right venue for your conference.
6. Confirm the Speakers
Having a strong lineup of speakers on hand is a necessity for any successful conference. Once you have confirmed the speakers and their topics, you need to create a schedule that will help accommodate your speakers’ and delegates’ needs.
7. Finalise the Program and Workshop
Deciding on topics for the conference and putting a plan of action together for the speakers, workshops and other activities is one of the most important parts of organising a conference. Make sure you have everything in place well before the time of the conference and that you send out the schedule to speakers, delegates and other relevant parties well in advance to keep building your relationship with them.
8. Choose the Right Venue
Once you have chosen the right day and location, it is time to think about the venue. It is important to choose a venue which can accommodate the number of people attending the conference. A venue that is too small can have an extremely negative effect on your event.
You don’t need to spend a fortune for your conference to be a great event. With the proper planning, you will find that your event can be a huge success and you will be able to get the most out of it.
Are you planning an event or conference in Brisbane? Look no further than our team at Unidus to help you out. We can provide you with options for a conference centre in Brisbane that has the capacity to host various events, from gala dinners to grand openings and one-off events. Book your next conference with us today!