When you’re planning a conference, there are a lot of details to think about. The venue is one of the most important aspects of your event. After all, it’s where your attendees will be spending the majority of their time.
That’s why it’s so important to choose a venue that is well-equipped to handle your event. To help you out, we’ve put together a list of questions to ask your conference venue.
1) “Is the Venue Accessible from Public Transit?”
One of the first questions you should ask your conference venue is whether it is accessible from public transit. This is important for two reasons. First, it will make it easier for your attendees to get to the event. Second, it will help you reduce your carbon footprint.
It’s important to think about how your attendees will travel to your conference. If they’re coming from the airport, see if the venue offers a shuttle service. You should also find out if there’s ample parking available.
2) “What Is the Venue’s Capacity?”
As you begin planning your event, it’s important to find a venue that can accommodate all of your attendees. Otherwise, you run the risk of overcrowding. Ask the venue staff about the maximum capacity of the space. They should be able to give you a good estimate of how many people can comfortably fit in the space.
In addition to finding a venue with enough space, you also need to make sure that the venue is accessible for all of your guests. If you have any guests with mobility issues, be sure to ask about wheelchair accessibility and any other accommodations that may be necessary.
3) “Do You Offer Any Catering Options?”
When you’re planning an event, catering is a critical component. You need to make sure that the venue you choose offers catering services that fit your needs. Ask the venue staff about the types of food and drinks they offer. They should be able to provide you with a menu of options.
Some venues will allow you to bring in your own caterers, or even offer their kitchen for self-catering. In this case, you aren’t restricted by the menu offerings of the venue, and can serve dishes according to your theme and guests’ preferences.
4) “Will the Space Be Available on Our Set Dates?”
Before you commit to holding your event at a certain venue, you’ll need to make sure that the space will be available on your set dates. Most venues require that you book your event at least a few months in advance.
If you’re considering a popular venue, you may need to book your event even further in advance. Be sure to ask about the venue’s availability before you start planning your event.
5) “Are There Enough Facilities for Our Activities?”
When you’re planning an event, you need to make sure that there are enough facilities to accommodate all of your activities. For example, if you’re planning an outdoor event, you need to make sure that there is enough space for your guests to move around.
If you’re planning an indoor event, you need to make sure that there are enough bathrooms and other facilities for your guests. Be sure to ask about the venue’s facilities before you start planning your event.
While looking for the right venue, keep these questions in mind. When your venue has everything covered, your event will surely run smoothly.
Unidus might just be the venue you need for your next conference. We are a conference centre in Brisbane available for your corporate events and more. Get in touch with us today to learn how.