Everyone loves it when a plan comes together. But the only people who know the blood, sweat, and tears it took to make it all happen are those who planned it. Now, every function is different. A wedding requires different things, like a birthday, anniversary, formal get-together, and more. But there are a few fundamental things that are constant across every event. If you can get used to handling the basics, then you should be golden, no matter the type of event you’re handling.
Here are some of the most important things you have to remember to plan a successful function:
Know Your Budget and Stick to it
You’re only going to make one mistake when planning a function, and that’s when you lose sight of the budget. Make sure you know how much you can spend on it. And if you can’t afford something out of your budget, eliminate it. In the end, it’s the host’s responsibility to make sure that the budget stays within reason. If you have decided to go over budget, be sure to have enough in your bank account to make up the difference. Otherwise, you might end up in an uncomfortable position later on.
Confirm Your Guest List
Now, this might seem like a no-brainer. But you’d be surprised at the number of times people forget to do this. This is the perfect time to make sure you have everyone on your guest list. That way, you don’t have to worry about last-minute cancellations or extra people showing up. And be sure to include all of the unique conditions that might show up, like special guests or people with food allergies and dietary restrictions.
Secure a Venue
Most people overlook this step. But securing the venue is the most crucial job of the host. That’s because no one person should have to deal with the hassle of renting out a venue. That’s why hosts should always go out to find a venue independently. And once you have your venue, be sure to be in constant contact with the owner. This will ensure that you’re always in charge of the logistics.
If you have a venue, you can rest easier. All you have to worry about is making sure everything is in its place the day of the function. If you want the event to go well, it’s important to control the venue.
Line Up the Entertainment
This is something that should be done as early as possible. There’s no reason to put off deciding on entertainment. You’d be surprised at the number of people that have the best of intentions but never get around to it and have to scramble at the last minute. This will ensure that you have all the entertainment you need to get your function off on the right foot.
The Bottom Line
There will be an infinite amount of things you need to do when hosting an event. But if you just remember to keep these fundamentals in mind, you should get through it all relatively painlessly. You’re going to be putting a lot of time and energy into planning and holding your event, so you should make it as easy for yourself as possible.
If you are looking for the perfect function for hire in Brisbane, we can help you. Unidus Community and Conference Centre is a modern and flexible, multi-purpose function venue located on Brisbane’s southside. We host various events of all sizes and run community activities throughout the year. You can trust us to help make your event a success! Fill out our enquiry form today to get started!