While wedding coordinators may provide on-the-day services for a seamless ceremony, it’s advisable to thoroughly communicate all details with them to ensure every aspect and plan aligns with your preferences. This approach will ensure your special day unfolds exactly as envisioned. It’s essential to cover all bases when planning such an important event and here are valuable tips for booking a wedding venue:
Consider the Logistics Carefully
Before finalising your wedding venue choice, carefully assess its logistical aspects. For instance, is the venue conveniently located near the ceremony site, or will guests and vendors need to travel a significant distance? In such cases, arranging transportation, such as a wedding bus, may be necessary to ensure smooth transit for everyone involved.
If your ceremony and reception are held at different locations, factor in additional considerations like travel time and scheduling allowances. These logistical details can significantly impact the flow and convenience of your day.
If these logistical challenges create more concern than ease, it might be prudent to revisit your list of alternative wedding venues and explore other locations that better accommodate your needs. Finding a venue that simplifies logistics can contribute to a more enjoyable and stress-free wedding day for all.
Be Mindful of the Inclusions
When choosing a wedding venue, one of the most critical factors to consider is what is included in the package. The success or challenges of your wedding day can hinge on these inclusions.
1. Catering
Before finalising your decision to book a wedding venue, it’s essential to fully understand what is covered by the venue fee. Some venues include catering services and provide furniture, such as chairs, tables, and linens. This can simplify your planning process and potentially save costs. But sometimes, these inclusions are basic or rigid and do not fit in with your wedding theme or style. If these amenities are not included, you’ll need to source them separately from other vendors. Consider whether the venue allows external vendors for such services or if they offer alternatives. Understanding these details upfront will give you a clear picture of the total costs associated with your venue choice.
2. Preparation Time
Another crucial aspect is the setup and preparation time allowed by the venue. Some venues have strict bump-in and bump-out times, which can impact your vendors’ ability to set up decorations, floral arrangements, and other elements essential to your wedding vision. For instance, if your florist needs ample time to create onsite installations but the venue only allows access shortly before the event, additional labour or expedited services might be required, potentially increasing costs. This is often the case when venues host multiple events in a day or operate during regular business hours.
Weather Protection
If any part of your wedding is outdoors, you need to ask your wedding venue whether they provide any options in case of bad weather and, if so, whether there are additional costs for this. Some venues offer backup options like indoor spaces or marquees in case of rain or extreme weather conditions.
Before the Wedding Bells Toll
Getting married is a daunting task, especially if your budget is tight, so you should plan. Creating a feasible set of alternatives will help you follow through. With excellent planning, the guests and your beloved will be the focus of your wedding.
Unidus Community & Conference Center is one of the alternative wedding venues and wedding reception venues in Brisbane. We’re a modern and flexible, multi-purpose function venue that hosts various events of all sizes and community activities throughout the year. With options available for both outdoor and indoor spaces, as well as customisable packages to accommodate various budgets, we are committed to helping you realise your dream wedding. Get in touch with us today to explore how we can assist in planning your special day!
